The Coordinating Committee assigns quotas to organizations of the professional community for their participation in the Congress. The organizations that are granted quotas must form delegations of young scientists who will attend the Congress.
The Congress organizers will provide services to representatives of the professional community who are granted quotas to attend the Congress. Participants who are not assigned quotas, but have submitted individual applications for participation will also be able to use the services, but some of them will only be available on a paid basis.
Flight
All participants must pay for their flight to and from Sochi.
Accommodation
During the Congress, representatives of the professional community who are granted quotas to attend the Congress will be provided with free accommodation in double and triple rooms at hotels directly near the venue. Breakfast is included. Information about accommodation provided in the personal web office.
Participants who are not assigned quotas may use the hotel accommodation service on a paid basis. A list of all recommended hotels provided in the personal web office.
Shuttle buses
During the Young Scientists Congress, free regular shuttles will run for all participants and media representatives via the following routes:
- From the places of arrival of Congress participants (Sochi International Airport and Adler Railway Station) to their hotels and back
- From the hotels to the Sirius University of Science and Technology and back
- From the hotels to the accreditation point and back
Shuttle buses schedule
Car rental
Participants of the Young Scientists Congress can rent an accredited chauffeur-driven car.
Car rental bookings will be accepted until 22 November 2024.
Car rental listThe price of the transport service includes:
- rental of a vehicle with a driver
- car and driver accreditation
- all petrol and car wash expenses
- vehicle disinfection and handling in accordance with official Rospotrebnadzor (Russian Federal Service for the Oversight of Consumer Protection and Welfare) recommendations, including personal protective equipment (PPE)
- 24-hour professional dispatch and consultations on any questions regarding both the vehicle and the driver
Contact RC Service for more information on vehicle rental conditions:
Tel.: +7 (495) 108 4848
Email: autobookingkmu@roscongress.org
ACCREDITATION OF PERSONAL VEHICLE
All Congress participants may obtain accreditation for a personal vehicle in order to access the Sirius University of Science and Technology. More information on terms and conditions can be viewed in the personal web office, where accreditation requests for personal vehicles and drivers can also be submitted.
Accreditation requests will be accepted until 26 November 2024.
Transport passes and driver badges will be issued at Omega Sirius hotel:
- 20–24 November (10:00–20:00)
- 25 November (10:00–21:00)
- 26 November (09:00–22:00)
- 27–28 November (07:30–19:00)
- 29 November (07:30–15:00)
Catering
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LUNCHES |
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Restaurant for participants 2nd floor |
27–29 November, 11:30–16:00 |
Lunches are arranged based on 1-hour time slots.
Please select a time slot in the ‘Catering at the venue’ section of your personal web office.
Access to the restaurant: upon presentation of a badge and a special pass. Special passes can be obtained at any accreditation stand or at the special pass distribution stand at the Congress venue (1st floor, near the entrance 1).
Special pass distribution stands’ operating hours: |
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COFFEE BREAK |
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Сafé for participants 2nd floor, passage |
27–28 November, 09:00–12:00 14:00–18:00 29 November, 09:00–12:00 14:00–17:00 |
Catering format: water, tea, coffee, biscuits. |
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COFFEE POINT |
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Café for participants
Robotics and Programming Pavilion
REC Square |
27–29 November, 09:00–18:00 |
Format: cold and hot appetizers, hot and cold beverages for purchase.
*Filter coffee is free for all Congress participants with a badge. |
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CAFÉS AND RESTAURANTS |
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Restaurant for participants |
27–29 November, 11:30–16:00 |
Those who are not participating within the quota can have lunch in a restaurant for participants on a paid basis.
Catering format: business lunch. |
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Severny restaurant |
27–29 November, 12:00–17:00 |
Catering format: buffet. |
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Food truck zone |
27–29 November, 09:00–20:00 |
Catering format: hot and cold snacks, hot dishes, hot and light drinks. |
* Participants can pay in cash (in Russian roubles); by Visa, Mastercard, American Express, UnionPay, and MIR payment system cards issued by Russian banks; by UnionPay payment system cards issued by foreign banks.
